Effective July 1, 2003, California Health and Safety Code, Section 103526, will permit only specified individuals to receive Authorized Certified Copies of birth or death records. Those who are not authorized by law to receive an Authorized Certified Copy will receive a certified copy marked. "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY." The law defines an authorized person as:- The registrant, or a parent or legal guardian of the registrant.
- A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.
- A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
- A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
- An attorney representing the registrant or the registrant.s estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant.s estate.
- A funeral director ordering certified copies of a death certificate on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code.
To obtain either an Authorized Certified Copy or an Informational Certified Copy on or after July 1, 2003:- You MUST complete an application form.
- For an Authorized Certified Copy, you must ALSO sign a Certificate of Identity Statement, sworn under penalty of perjury certifying that you are an authorized person.
- Requests submitted by mail must provide the same application and sworn Certificate of Identity Statement, and IN ADDITION the sworn Certificate of Identity Statement must be signed before a Notary Public. (Note: A funeral director ordering copies on behalf of an individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100 of the Health and Safety Code is not required to complete the notarized statement.)
Applications to request certified copies and the Certificate of Identity Statement forms will soon be available on the Stanislaus County Clerk-Recorder website via www.co.stanislaus.ca.us, as well as on this site Here. If your mailed request indicates that you want an Authorized Certified Copy but does not include a notarized Certificate of Identity Statement, the request will be rejected as incomplete and returned to you without being processed.
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